Sending and receiving private documents that involves sensitive information is really difficult with the old traditional methods. Law firms and legal professionals find it very hard to transfer documents without the use of faxing machines. Most of the corporate organizations have to consult their private law firm for any sort of legal matters. Sending and receiving documents involves a lot of paperwork and other costs, and even sometimes privacy disrupt.
Sending and receiving faxes via fax machines can involve a third party in between. It can always invade one’s privacy and thus the information might be stolen. Also the need to maintain the all the required data is really difficult these days without a proper system that enables encryption of the documents exchanged. As the organization prospers, so increases the amount of data to be maintained. Old case files are often reviewed and required by these legal firms and corporate law organizations. Secure document delivery has seen a new dimension with the help of IP based faxing solutions. It makes the job of sending and receiving all the required data much easier.
Sending faxes from any part of the world is hassle free with the help of this web based faxing solution. No matter wherever you are, you can send and receive faxes as and when you need it. So the flexibility and mobility of an organization increases with the introduction of this web based technology.
No matter whatever may be the existing document management systems, most of the web based faxing solutions like XMediusFax are great to merge with the existing one. Therefore, the law firms worry less of getting adjusted to the new kind of document management system.
Encryption of data helps in preventing data and information theft. The advantage of online faxing solution is that the information passed is always encrypted. The document privacy through faxes is something great of this online web based software solutions. The corporate law firms and legal organization are benefitted a lot in this domain. Protecting all sorts of private data is now easy when one faxes through these IP based software solutions.
Gone are those days when one felt the need to keep all the data safe and secure in the form of papers. The fax based solutions keeps all the previous information safe and consolidated in one place. Thus the legal organizations are free from the hassle of maintaining papers of the variety of the cases they take charge of. Destroying the paper files and keeping soft copies of every fax is now much easy to handle.
Tracking and auditing sent and received faxes is something very challenging. The blessing of technology has eliminated that stress too. The sensitive and confidential documents that are sent via fax can be easily tracked. Auditing of all those faxes and files is also easy when it comes to an online software based solution. Billing procedures and cost accounting procedures are much more flexible with the use of IP based fax server solution. The hassle of information transmission through fax machines is reduced to a great extent as one can easily do that with the help of laptop, tablet or even a smartphone.
Thus it can be summarized that legal firms and law organizations prefer secure document delivery through IP based fax server solutions. It reduces operational and maintenance costs and transfers information with a lot of ease.