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Time is your most valuable resource and until you realise this you will continue to wonder where all your time goes!!! If you consider those times in your life where you’ve experienced disappointments e.g. the lost sale, the breakdown of a relationship and ask yourself “If I’d had more time, (i.e. to prepare, to talk etc.) would the outcome have been different?” - the answer almost certainly will be YES! Introducing the Ivy Lee System There are many time management systems around, they usually involve attendance on training courses and the purchase of a vast amount of specially designed documentation, BUT - The Ivy Lee System, like all good ideas, is very simple and yet effective. It could find you an extra hour a day, which is equivalent to an extra 20 hours a month - resulting in an extra month per year. The Method You must commit yourself to trying this system for a minimum of thirty days; thereafter we are confident you will never look back!
It is advisable to do the next days at the end of each day. Then prioritise those tasks - be careful not to give tasks a higher priority because you enjoy doing them (from experience it is often best to get those tasks you’re not that keen on, completed first - then you have the ‘most pleasant’ tasks left as an incentive.) At the end of each day you may be left with tasks that you’ve not completed - the temptation (as with a to do list) is to automatically carry them over to the next day. A lot can happen in a day and tasks that are important today are not necessarily so tomorrow. During any normal working day there will be an element of the unexpected - what you need to do in the first week is make a note of how much of your time was taken up with the unexpected. Week Two: ‘Build in’ times for the unexpected - Continue as for week one, but also allocate time to handle the unexpected. How much time can be calculated from your first week’s activities? In addition during the day make a note of how long it took you to complete each task. Week Three: Make a habit of allocating time against each task - You will now have a fair indication of what you can achieve each day, including coping with the unexpected and how long it should take you, by allocating time to each task you will set yourself a target and as such will be more likely to complete all of your daily tasks. Ask yourself three questions - When you have written your task list but before you prioritise them ask yourself:- • Do I need to do this? - If the answer is no - then delegate. REMEMBER Twenty Essential Questions To Use In Analysing Your Daily Time Planner The following are twenty essential questions you should get used to asking yourself about your daily time planning. Ten Common Time Traps to be Avoided • Desperately seeking what should not be lost - Become more organised REMEMBER The most important word in time and self-management is.........NO!
Articles by this Author:  The Importance of Empathy in Professional SellingThe buyer-seller situation, like any human contact, is an exercise... Read More >>
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Week One: Write down all the tasks you need to complete the next day
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